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Project Management
In the past few decades, organizations have discovered something incredible: the principles that have been used to create enormous successes in large projects can be applied to projects of any size to create amazing success. As a result, many employees are expected to understand project management techniques and how to apply them to projects of any size.
The Project Management workshop will give participants an overview of the entire project management process, as well as key project management tools that they can use every day. Working with project planning documents, such as needs assessments, risk management plan, and a communication plan will provide benefits throughout your organization.
Objective:
- Define projects, project management, and project managers
- Identify the five process groups and nine knowledge areas as defined by the PMI
- Describe the triple constraint
- Perform a project needs assessment and write goals, requirements, and deliverables
- Create key project documents.
- Build a project schedule by estimating time, costs, and resources
- Understand and use the work breakdown structure
- Create project planning documents, such as a schedule, risk management plan, and communication plan
- Use planning tools, including the Gantt chart, network diagram, and RACI chart
- Establish and use baselines
- Monitor and maintain the project
- Perform basic management tasks, including leading status meetings and ensuring all documents are complete at the end of the project
Introduction :
Getting Started
Welcome to the Project Management workshop. In the past few decades, organizations have discovered something incredible: principles that have been used to create enormous successes in large projects can be applied to projects of any size to create amazing success. As a result, many employees are expected to understand project management techniques and how to apply them to projects of any size. This workshop will give participants an overview of the entire project management process, as well as key project management tools that they can use every day.
Module 1 :
Key Concepts (I)
Before we get started, let’s make sure we all understand just what we mean by a project and by project management. We’ll also look at what a project manager’s role is.
Module 2 :
Key Concepts (II)
Now that we understand what we mean by projects, project management, and project managers, let’s look at some of the other concepts related to projects. This module will look at the Project Management Institute, a global project management group that publishes and promotes project management standards, and its core ideas.
Module 3 :
Initiation (I)
The first phase of project management is initiation. This is where the project starts to take shape. Stakeholders and team member’s work together to identify wants and needs, and then the project team creates a plan to accomplish the objectives with the time and budget available. This module will explore the first part of that process: identifying what success will look like for your particular project.
Module 4 :
Initiation (II)
Once you have an idea of who your stakeholders are and what the project will achieve, it’s time to put it all in writing. This module will look at four key project documents: the statement of work, the project requirements document, the project planning worksheet, and the project charter.
Module 5 :
Planning (I)
Congratulations! With the completion of the SOW, planning worksheet, and project charter, the initiation phase is complete. Now it’s time to plan the nuts and bolts of your project. When building your plan, remember: • Everything in the plan is a prediction. • The only fact that you know for certain is that your plan is definitely not 100% right. • Contingency needs to be built in to cope with the uncertainty.
Module 6 :
Planning (II)
The next part of the planning phase is to bring together the nuts and bolts information that we have gathered (the tasks to be performed, plus the time, resources, and costs required for each) and to create an actual plan for executing the project.
Module 7 :
Planning Tools
In the last module, we looked at how to build a schedule in table format. This format will work well for small projects. However, for more complex projects, you will need additional tools. This module will explore four of the most popular tools, including graphical methods and Microsoft Project.
Module 8 :
Executing the Project
We have spent a lot of time talking about what the project will do and making plans for how to do it. Finally, it is time to get to work and put our plans into action.
Module 9 :
Maintaining and Controlling the Project
The fourth phase of project management is maintaining and controlling. Although it is part of the execution phase, it is so important that the PMBOK separates it out into its own set of activities. This module will give you some key tools for keeping your project on track.
Module 10 :
Closing Out
You’ve reached the point where all the tasks in your project plan have been checked off: the widget is built, the advertisements are on TV, and boxes are being shipped to customers. Before you consider the project complete, however, there are a few more things to be done.
Conclusion :
Wrapping Up
Although this workshop is coming to a close, we hope that your journey to improve your project management skills is just beginning. Please take a moment to review and update your action plan. This will be a key tool to guide your progress in the days, weeks, months, and years to come. We wish you the best of luck on the rest of your travels!