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Personal Productivity

Most people find that they wish they had more time in a day. This workshop will show participants how to organize their lives and find those hidden moments. Participants will learn how to establish routines, set goals, create an efficient environment, and use time-honored planning and organizational tools to maximize their personal productivity.

Personal Productivity is a goal most of us have. Through this workshop your participants will be on the right track in achieving that goal. Some people blame everything that goes wrong in their life on something or someone else, but through this workshop your participants will take ownership and begin to lead a more productive life.

Objective:

  • Set and evaluate SMART goals
  • Use routines to maximize their productivity
  • Use scheduling tools to make the most of their time
  • Stay on top of their to-do list
  • Start new tasks and projects on the right foot
  • Use basic project management techniques
  • Organize their physical and virtual workspaces for maximum efficiency
  • Take back time from e-mail and handheld devices
  • Beat procrastination
Introduction : Getting Started

Most people find that they wish they had more time in a day. This workshop will show participants how to organize their lives and find those hidden moments. Participants will learn how to establish routines, set goals, create an efficient environment, and use time-honored planning and organizational tools to maximize their personal productivity.

Module 1 : Setting SMART Goals

Goal setting is critical to your personal productivity. It is the single most important life skill that, unfortunately, most people never learn how to do properly. Goal setting can be used in every single area of your life, including financial, physical, personal development, relationships, or even spiritual. According to Brian Tracy’s book Goals, fewer than 3% of people have clear, written goals, and a plan for getting there. Setting goals puts you ahead of the pack! Some people blame everything that goes wrong in their life on something or someone else. They take the role of a victim and they give all their power and control away. Successful people instead dedicate themselves towards taking responsibility for their lives, no matter what the unforeseen or uncontrollable events. Live in the present: the past cannot be changed, and the future is the direct result of what you do right now!

Module 2 : The Power of Routines

For most people, the word “routine” typically conjures up an image of a boring, repetitive life, with every moment controlled and managed, and no room for spontaneity. Routines and rituals, however, can actually help increase the spontaneity and fun in your life. Because routine tasks are already planned for, you have more energy to spend on the tasks that will bring you closer to your goals and bring more joy to your life.

Module 3 : Scheduling Yourself

Routines and rituals should form the framework of your days at home and in the office. In addition to these key activities, you will have day to day tasks, projects to complete, and goals to work on. This module will explore how to schedule those tasks and activities in the most efficient way possible.

Module 4 : Keeping Yourself on Top of Tasks

Even after you’ve got a plan in place, it’s important to keep adjusting your plan so that you can stay in control of your time. This module will give you some ways to help you stay on top of your to-do list.

Module 5 : Tackling New Tasks and Projects

When you’re assigned a new task or project, it’s important to create a plan at the beginning so you get off to a good start. This module will look at some different techniques that you can use to tackle new to-do items.

Module 6 : Using Project Management Techniques

Project management is the art and science of planning, organizing, and managing resources to ensure that a project is completed successfully. Although project management tools are often used for major endeavors, we can scale down some of them and use them in our day to day work. This module will give you an introduction to key project management techniques and ideas and show you how to use them to become more productive.

Module 7 : Creating a Workspace

In order to be the most productive that you can be, you must create the appropriate environment. This module will give you some ideas for creating an effective, ergonomic workspace in any office.

Module 8 : Organizing Files and Folders

Being able to find a particular piece of information when you need it is essential to being productive. Some studies estimate that people spend up to an hour and a half each day looking for things! This module will give you some ways to keep your files organized.

Module 9 : Managing E-Mail

E-mail can be a great time-saver, but it can also be a great time waster, too. This module will give you some tools to manage your e-mail time wisely. We’ll also look at how to take back your life from your handheld device.

Module 10 : Tackling Procrastination

Procrastination means delaying a task (or even several tasks) that should be a priority. The ability to overcome procrastination and tackle the important actions that have the biggest positive impact in your life is a hallmark of the most successful people out there.

Conclusion : Wrapping Up

Although this workshop is coming to a close, we hope that your journey to improve your personal productivity is just beginning. Please take a moment to review and update your action plan. This will be a key tool to guide your progress in the days, weeks, months, and years to come. We wish you the best of luck on the rest of your travels!