All Soft Skills ||
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Team Leader Skills ||
Middle Management Skills ||
Administrative Skills ||
Career Development ||
Human Resources ||
Personal Development ||
Sales & Marketing ||
Supervisors & Managers ||
Workplace Essentials ||
Event Planning
Successful event planning starts with possessing good communication skills, being highly organized, and having the ability to follow up with vendors until completion. Preparation before, during, and after is crucial in helping reach your desired objectives.
With our Event Planning workshop, your participants will learn how to anticipate and solve common planning issues for any small event such as informal gatherings, up to complex meetings. Effectively troubleshooting will help insure a happy and enjoyable event.
Objective:
- Understand the different types of events
- Understand the planning process
- Know how to organize your event
- Understand how to manage and organize your staff effectively
- Know how to tie up loose ends after the event
Introduction :
Getting Started
Creating an event is no small feat. It takes planning and understanding of the process. When planning an event, there are a multitude of tasks to consider. In this guide we will explore together how to effectively plan and produce an event.
Module 1 :
Types of Events
An event is a planned social occasion. Events can be small intimate family gatherings, or huge galas. You can have an event for charity, or for your baby’s first steps. Because the spectrum is so vast, there are of course many different types of events. In this section, we will review the most common
Module 2 :
Brainstorming
The most important part of an event is planning and organizing. In this section, we will discuss some of the different items that need to be planned. Many aspects of an event need to be thoughtfully planned. When planning, you have to determine the purpose and theme of the event. Determining the date when the event will be held is important. In addition, different ideas should be considered for event activities and decor. These are just a few items that need to go on your planning list, but many more aspects of an event that require planning.
Module 3 :
Types of Entertainment
Entertainment is an important aspect of any event. Entertainment is enjoyment that comes from playing a game, watching a performer, etc. Basically, it is just something that makes people happy and keeps them engaged. There are many types of entertainment for events; in this module we will discuss games, activities, speakers, and performers.
Module 4 :
Support Staff
You can’t have an event with only yourself and the entertainment. Support staff is just as important, and they will help make your life much easier if they are organized. In this module, we will discuss a few of the major types of support staff and what their functions are.
Module 5 :
Technical Staff
Your technical staff is just as important as your support staff. These people will set up, test, and fix the technical applications of your event. Technicians vary in their specialties and the necessity for each technician will vary. Let’s explore the different types of technical staff you may need together.
Module 6 :
Vendors
A vendor is an outside company that works with an event. They can provide food, equipment, or services. Utilizing vendors is key to a successful and cost effective event. These vendors can pitch their ideas for the event, and they can submit estimates. Usually, you can have a few different companies bidding for the same job, which gives you the option of getting the best price possible.
Module 7 :
Finalize the Plan
At this point you have made a lot of preliminary plans, but now it’s time to put pen to paper and finalize your ideas. Your choices here are very important. At this point, you will want to pick a venue, the entertainment, the décor, and the food. You’re also going to figure out the registration process for the event. All of these are the key factors to an event, and the right choice will bring success.
Module 8 :
Administrative Tasks
The administrative tasks are kind of like the vegetables of event planning. They may not be the most fun part, but they are very necessary. This is where you concentrate your event. In this section, we will talk about creating a budget, branding and marketing your event, and obtaining your permits, insurance, and contracts.
Module 9 :
Get Organized
A successful event planner is three things: organized, creative, and a problem solver. Without organization, there is no way to complete all of the tasks necessary for an event. Organization will help you know what you still have left to complete. Being organized will also reduce your stress level. Everyone knows that before the big show actors are nervous wrecks, the same is true for event planners! Get organized now, save yourself stress later!
Module 10 :
Post Event Activities
Well, in theory, you have had a wonderful event, but it is not time to rest yet. There are a few post event duties needed. These last few tasks are helpful to both you and your guests. For anyone in the hospitality business, we know that customer satisfaction and feedback are key. Sharing that your event was fantastic doesn’t hurt either! Let’s explore the last steps in your event together; they are important and can be pretty fun!
Conclusion :
Wrapping Up
Although this workshop is coming to a close, we hope that your journey to event planning is just beginning. Please take a moment to review and update your action plan. This will be a key tool to guide your progress in the days, weeks, months, and years to come. We wish you the best of luck on the rest of your travels!